Operating system: Windows, Android, macOS
Group of programs: Business automation
Transport company accounting system
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Program screenshot
The accounting system of the transport company in the software "Universal Accounting System" is automated, which means that the transport company receives all the results of the accounting of activities, calculated independently by the system, without the participation of its employees. This makes it possible to reallocate personnel in accordance with production needs, since the accounting system of the transport company performs many duties in an automatic mode, relieving personnel from them, from which they only need to timely enter data during the course of work into the accounting application of the transport company, which represents the system itself. ...
The accounting application of the transport company is installed on digital devices with the Windows operating system by the employees of the USU remotely via the Internet connection, after which the personnel admitted to the application are offered a short training course, while mastering the application is usually easy and fast, since the accounting system itself of a transport company is designed for a user who has neither skills nor experience, so that any employee of a transport company - a driver, technician, coordinator and other workers - can cope with the work in the system. Their participation is important to maintain a correct description of the current state of the workflow, since they are carriers of primary production information, which must enter the accounting system of the transport company as quickly as possible so that the application processes new information in a timely manner and prepares results taking into account changes in operating indications and, accordingly , processes.
This application for accounting of a transport company protects the confidentiality of service information and introduces separation of user rights for this by assigning personal logins and passwords to employees, which limit the capabilities of personnel to the amount of data without which it is impossible to complete tasks. At the same time, each user works in the application, having a personal work area and the same personal electronic work logs, access to this space and to these documents is provided only to the management in order to control the activities and information of the user posted by him in the logs monitored by the accounting system of the transport company to carry out their calculations.
So that the user is interested in the prompt input of his readings, the application motivates him by the fact that it calculates piecework wages only for those operations that were recorded by the system, and excludes the volume of unregistered work, even if they were performed efficiently and on time. This properly disciplines the personnel to add their data in a timely manner, especially since the system registers information under the user's login, noting the time of entry, and by the end of the period generates a report on the amount of work performed by the user in the application and on the amount of time spent in the accounting system of the transport company. ...
It should be noted that the accounting system of a transport company not only keeps records of all its activities, but also maintains statistical records of all performance indicators, generating also by the end of the period statistical reporting for each type of work and for each transport unit, thereby ensuring objective planning future activities, taking into account the statistics accumulated on the processes and the forecast of expected results. On the basis of statistics, analytical reporting is formed, where the accounting system of a transport company offers analysis for each type of activity, for all subjects and objects, identifying negative and positive trends in the work of structural divisions as a whole and their individual employees. This allows you to assess the effectiveness of the personnel themselves and the degree of transport involvement in the implementation of the production plan.
Thanks to the application, the employee who manages the transport company receives a complete alignment of all services, vehicle fleet, warehouse, which allows him to make informed decisions on correcting work processes. The accounting system of a transport company forms several databases - literally for all types of activities, including a warehouse, a staff of drivers, a vehicle fleet, and work with clients. All these databases have the same structure and distribution of information, which is convenient, first of all, for the user - he does not have to rebuild each time to a new format.
It should be noted that all forms offered in electronic form are unified, i.e. have the same structure, differing only in content, so users quickly memorize the algorithm of actions, reducing their time spent in the system. Print forms, the templates of which are built into the application, have an officially approved format, so they can be used in document flow without any doubt about their relevance.
It should be said that the application independently compiles the current documentation of the transport company, which it operates in its activities, including accounting statements and a package of accompanying documents for sending transport on a voyage.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-19
Video of transport company accounting system
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
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Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
Interaction with clients is organized in a CRM system, which is a single database of counterparties, clients are divided into categories in accordance with the attached catalog.
The accounting system provides employees with the ability to plan work and reminds them of the performance, at the end of the period compiling a report comparing the amount of performance with the plan.
The CRM system contains the contact information of each participant, the history of relations with him, a work plan, an archive of documents that can be attached, the text of sent mailings.
Based on the results of customer monitoring organized by the CRM system, a list is drawn up with whom it is necessary to be sure and promptly contacted, the execution is controlled by the CRM system.
Regularity of contacts increases sales, dividing customers by quality allows you to work with target groups, which also increases sales based on audience coverage.
The system has built-in text templates for organizing advertising and newsletters, they are sent in the form of e-mail and sms messages in bulk, personally, to groups.
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The program will be installed
If the program is purchased for 1 user, it will take no more than 1 hour
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Transport company accounting system
The accounting application generates a marketing report with an assessment of advertising tools that are used to promote services, based on a comparison of costs and profits.
The accounting application allows you to identify inappropriate expenses, determines the popularity and profitability of the route, assesses the activity of customers, and selects the best suppliers.
The accounting system makes independent calculations, including calculating the cost of the route, calculating the cost for the client, evaluating the consumption of fuels and lubricants, travel costs.
The application supports electronic document management, opens new documents with sequential numbering, fills in registers, noting where the original copies and copies are.
The system calculates the standard consumption of fuels and lubricants for the planned mileage and actual for the current residues in the tanks, assesses the discrepancy between them and identifies its causes.
The system automatically notifies the client about the delivery of the cargo when it is delivered, if this client has agreed to receive messages, which is always noted in the client base.
When organizing mailings, the system will automatically remove from the list of subscribers it has formed those customers who immediately refused to receive marketing information.
The production schedule formed in the system allows you to control the work of all units, as it contains information on each, including the work plan and technical inspections.