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Group of programs: Business automation
Fuel accounting
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In any logistics or courier company, in a delivery service, in a manufacturing enterprise or in a trading company, fuel accounting plays a special role. Accounting for fuel in accounting is a huge financial item that, without proper control, can become number one for unjustified budget drainage. For this reason, fuel accounting must always be accurate and timely. To achieve this goal, waybills were introduced at all enterprises - a document of the primary accounting report for drivers. Based on their data, the accounting department calculates. How to simplify the process of accounting for fuel in the accounting department and achieve accurate data, excluding errors?
There are several ways, but how effective they are is up to you. Hire an accounting trainee. You don't have to pay wages - that's good! But mistakes are inevitable - it is upsetting, even very much. Option two: conduct accounting analysis in an Excel pivot table. Just. And it's just as easy to get lost in endless numbers and numbers, right? Perspective number 3: master "1C-Accounting". The manager must first understand fuel accounting. Can you imagine how many hours it takes to learn the accounting skill of doing business? You will have to take an accounting course, for a period of at least one month, and pay for it. It is not profitable. And the last option, in our opinion the most optimal, is to install a Universal Fuel Accounting System in the accounting department, which will help to optimize and automate many work processes in the organization, expand the client base and increase profits.
The universal system for fuel accounting is implemented as simply as possible and has a wide range of functionality. The interface is intuitive, and the menu consists of three items, which allows you to master the skills in a short period of time. The software is not demanding on the company's resources - a laptop with a medium-sized processor will be enough for use. It is suitable for use in both large companies and start-up startups. It is easy to manage regional offices, keep records of fuel in the accounting departments of subsidiaries, because accounting software works both on a local network and remotely, for which a high-speed Internet is sufficient. An important advantage is that access rights are configured in accordance with the wishes of the owner and the qualifications of employees. Therefore, only the manager and employees of the accounting department will be able to own complete information on fuel accounting in the accounting department.
Using fuel accounting software, you can quickly register and fill out directions. During formation, it is necessary to choose the type of transport (car or truck) and the driver. When exercising accounting control, you will be able to see complete information on the waybill: arrival time (planned and actual), speedometer readings, mileage, gasoline costs (issue, balances upon departure and return), route and its intermediate points, etc. The type of accounting form is adjusted to the needs of the organization, therefore, it is possible to quickly generate separate documents for the rolling stock. It is very convenient and saves time and effort. Therefore, registration and filling out will be handled by one employee, and not several. You will no longer worry about overspending because the fuel will be under close accounting supervision. The accounting department will be glad of such opportunities.
Accounting analysis and control software is made like a CRM system, which is aimed at automating customer interactions. This means that with the help of accounting software you will be able to create and maintain your own client base, storing information about clients and about the history of cooperation. You will also increase profits, optimize accounting analysis and marketing strategies, and you can improve business processes in the company.
Fuel accounting software has a powerful block of accounting reports, where you make calculations, generate analytical and statistical data. For example, it is easy to create a travel logbook and print it right away. Financial transactions will also be under total supervision: income and expenses, net profit, rent of premises, payment of utilities, settlements with suppliers and much more. The possibilities of the program are very diverse and we will talk about them in more detail below.
Why have customers trusted us for years? Because we are: operational and open - we know the modern business needs and are ready to fulfill any of your wishes; we customize the language and templates just for your company; we guarantee the safety and security of all information.
The fuel accounting system in accounting is a sure step towards success and prosperity!
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-18
Video of fuel accounting
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
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The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
You can keep track of fuel on routes using the program for waybills from the USU company.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
Database. Create and maintain your own database of contractors: clients, customers, suppliers, carriers, etc. It contains contacts of contractors, the history of cooperation with them.
Data. The history of cooperation and all the necessary materials (contracts, receipts for gasoline, etc.) are archived and stored in an electronic database. They are easy to find with a quick search.
Gasoline accounting. In a few clicks, a report is generated on fuel (issue, consumption, balances at departure and return), according to the speedometer, travel time, etc. Comprehensive information for those who competently keep fuel accounting.
Full accounting of fuels and lubricants. Reporting on the remains of fuels and lubricants in the warehouse, on issuance for a particular type of transport, on the supply of fuels and lubricants. Nothing escapes your gaze.
Filling out the documentation. Carried out by the program automatically: forms, standard contracts, waybills. Document templates are customized according to the needs and requests of the organization.
Reporting to the head. Statistical and analytical information that is necessary not only for a manager, but for financiers, economists, for the marketing and accounting department.
Financial control: income, expenses, net profit, payment of utilities and rent, wages, social security contributions and much more. This is a full-fledged maintenance of monetary circulation.
Order a fuel accounting
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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Fuel accounting
Financial planning. Based on reporting, analytical and statistical materials, you can carry out successful monetary planning: distribution of profits, calculation of upcoming expenses, the amount of necessary investments, etc.
Cash desks and accounts. Detailed reports for each cash desk or account, regardless of currency. Exactly. Quickly. Comfortable.
Access rights. Customized according to owner's requirements and worker's qualifications. The manager sees and controls everything, but, for example, an accountant, only his part of the work.
Employees. Information about each employee is stored in the database: name, contacts, employment contract, type of vehicle, routes along which transportation is carried out, etc. Save time searching for the information you need, which leads to a streamlined workflow.
Communication of subdivisions. Each employee carries out activities in a single information environment, which is possible due to the fact that the program works both on a local network and remotely. This allows you to optimize the work of regional offices.
Exclusivity. Integration with modern technologies will allow you to surprise customers, anticipate their expectations and gain the reputation of the most successful and modern company.
Scheduler. Programmable to order. You independently set a schedule for backing up, drawing up and sending reports at a specific time. You save time and do not worry about the safety of materials.
Backup. Only at will. Automatic saving of all data on the server, according to the copying schedule. Therefore, if the last modification of the Trojan horse destroys your data, you can easily restore it by the date of the last copy. Safety comes first.
Lack of requirements. The fuel accounting program in the accounting department does not need heavy-duty equipment. It is very lightweight and can be installed both on a computer of the latest generation and on a laptop with a weak processor.
Flexibility of settings. The software is customized for a specific organization, its needs and management requirements.