Rating: 4.9. Number of organizations: 19

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting for a receipt of fuels and lubricants

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Fuels and lubricants make up a significant part of the financial costs in the economic part of each enterprise, which has its own transport. Receipt, use, write-off of these materials has its own nuances and difficulties in accounting. Accounting for the receipt of fuels and lubricants in the accounting department begins with the initial registration of the purchase, depending on the form of payment (cash, non-cash). If the non-cash option is used, then a payment order and a receipt order for the direction of fuel and for development are created. There is another option for the receipt of fuel through gas stations, with which there are additional cooperation agreements, where non-cash payment can also be applied, and often a coupon system is used for this, when the driver is issued a coupon for refueling with a certain amount of fuel. If the company prefers a non-cash method of purchasing, then the driver is accountable to finance the purchase of fuel and lubricants. The document confirming the fact of the purchase of fuel becomes a cashier's receipt indicating the gas station, cash register number, date of purchase, brand of gasoline, volume and amount. But in order for the accounting department to issue money for the purchase of fuel, it is necessary to determine the average consumption per week, if the trip takes place around the city, or in the context of a flight to other cities and regions. The calculation of such values is carried out depending on the mileage plan (indicated in the waybill), the standards adopted by the organization, the fuel prices in effect in the area along the route, the number of working days for the calculation period.

For long flights, the estimated mileage, workload, with a factor of unforeseen circumstances along the way are added to the cost. For each driver, accounting is carried out separately for the amounts that were issued at the beginning of the shift. Primary accounting of the receipt and consumption of fuels and lubricants is carried out by materially responsible employees who have entered into an agreement to bear such obligations. All documentation must have strict control and be drawn up in accordance with the rules, which requires special care from the accounting department, because if the receipt of fuel is incorrectly executed, problems and inaccuracies in posting and writing off will arise, which will affect the forms of tax accounting. But now there are many opportunities to make these processes easier by streamlining the work of the accounting department. Many enterprises have switched to an automated method of document management, including accounting for fuel and lubricants. The introduction of computer programs greatly simplifies the formation, storage of invoices and other papers, increasing the accuracy and quality. One of the best programs in terms of execution, design, functions and ease of use is the "Universal Accounting System". This program was developed taking into account all the nuances of accounting in organizations that have vehicles on the balance sheet. USU can automatically generate and fill in the forms of waybills, waybills, receipts, issue invoices for the purchase of fuels and lubricants, monitor receipts and write-offs. At the very beginning, it is enough to import the database already available at the enterprise, and on the basis of this information the application will create the required document, the user will only have to select the required parameter from the drop-down menu. This method will not only facilitate the work, but also speed it up several times, which is important for the modern rhythm of any business.

Each organization maintains the receipt and accounting of fuel and lubricants throughout the enterprise and separately for the vehicle, the driver. Based on the primary documentation, information on fuels and lubricants is entered into the card at the beginning of the work shift, and the quantitative balances at the end of the last operation are calculated. At the warehouse, the fuel is recorded in terms of mass units (liters, tons, kilograms). The responsible employee draws up a report on the movement of fuels and lubricants, based on the primary papers on which the receipt and issue was carried out. The primary form of documents at the end of the shift goes to the accounting department, and after that it will be the basis for settlements with suppliers. The USU program conducts a reconciliation of the data on the planned costs and the actual ones indicated in the waybills. All finances spent on the maintenance of the vehicle fleet are transferred to the cost price, within the framework of the norms specified in the legislation. The calculations that precede the transportation are distinguished by the computer accuracy of the automated system, since the manager only needs to enter a few criteria, the rest will be done by the application for accounting for the receipt of fuels and lubricants. All required documents are created in the background, in a matter of minutes, and in a couple of keystrokes they can be sent to print. Forms are drawn up with a logo and company details automatically. Forms, templates and forms of regulated papers are stored in the register of reference books, their contextual search is possible in a matter of seconds. The USU user only needs to select the form and fill it out by selecting the desired option. By choosing the path of implementing automation of business processes in the field of accounting for the receipt of fuel, you will not only simplify work processes, but also save on its rational use.

Accounting of waybills can be carried out quickly and without problems with modern USU software.

The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.

To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.

It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.

Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.

The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.

Who is the developer?

The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.

Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.

The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.

The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.

The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.

Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.

For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.

The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.

It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.

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You can keep track of fuel on routes using the program for waybills from the USU company.

The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.

The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.

An automated form of primary accounting for the receipt and consumption of fuels and lubricants is carried out for all resources used by the enterprise, with the registration of accompanying papers.

Accounting is implemented in the USU program for all parameters, it is possible not only to create statements, primary documents, but also to print directly from the menu.

The calculation of residues of fuels and lubricants, which previously took a lot of time, will now be carried out in the shortest possible time, and it is guaranteed to be accurate.

Information bases located in the "References" section have a full range of data that will help in analytical and managerial accounting.

After the implementation of the system for accounting for the receipt of fuel, the monitoring of warehouse stocks will be carried out according to the current situation, you will always be aware of the quantity and period for which they will be enough.

The USU application, when calculating fuel and lubricants consumption, takes into account the specific characteristics of a particular vehicle.

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Accounting for a receipt of fuels and lubricants