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Group of programs: Business automation

Software USU

Program for vehicle accounting

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Program screenshot

The program for vehicle accounting, being a configuration of the "Universal Accounting System" automation program, prepared for transport companies that have their own vehicles for the provision of cargo transportation services, streamlines the production process, increases the company's profitability by effectively accounting for all types of vehicles used in fulfilling orders, reducing labor costs, because the program now independently conducts not just work operations, but completely solves a certain volume of tasks, relieving personnel of these duties.

The result of the activity of the program for accounting for vehicles is fully formed performance indicators describing the achievements of the company for the reporting period, the analysis of such indicators in order to draw attention to what could be done better or spend less money, a complete package of documentation that is compiled each reporting period to account for interaction with counterparties, industry and other organizations, as well as conducting automatic calculations for all types of tasks solved in the company.

The program for accounting for vehicles, drivers offers several databases formed for accounting and control over vehicles and drivers, other personnel, customers and suppliers, goods, including spare parts and fuels and lubricants, customer orders and invoices documenting any movement of inventory items in companies. The responsibilities of personnel, including drivers, include adding information to their electronic documents in the course of performing work assignments and confirming their readiness; the rest of the work is done by the program for accounting for vehicles, drivers do it independently (see above), while it first collects information from different employees from different services, processes it and sorts it by processes, subjects and objects, in parallel calculating performance indicators. All these actions take a fraction of a second, invisible to the user's eye - the slower the program does not know how to work, despite the amount of data that is subject to accounting and processing.

It should be noted that the program for accounting vehicles, drivers tries to minimize the user's time for entering the required information and offers to use universal forms that have the same filling algorithm and data distribution structure, allowing staff to "hone" their actions in the program to automatism, increasing their performance thereby. Another important point is that the program for accounting for vehicles, drivers allows personnel from a lower category to be admitted to the functionality. Drivers and technicians, who, as a rule, do not have a lot of user experience, can easily work in the program without training, it is so simple and understandable (thanks to its developer!) That it is accessible to everyone.

The program for accounting of vehicles, drivers offers drivers to fill in waybills before and after the trip, in order to indicate the speedometer readings necessary to establish the real mileage of the vehicle during the trip and calculate the standard fuel consumption by the program for the vehicle that was used on the trip. Technicians usually indicate in the waybills the volume of fuel in the tanks before and after the trip, based on their information, the program for accounting for vehicles, the drivers calculate the actual volume of fuel consumption and compare it with the standard in order to identify the deviation between the values and its cause, which may be driving style inherent to each driver in an individual form.

The program for accounting for vehicles, drivers evaluates this version, including comparing the fuel consumption for this vehicle and the driver for the past periods. If both indicators always have the same ratio, we can say that the deviation is a system error and it is worth revising the fuel consumption rates for this vehicle, while with a "dancing" deviation, different explanations can be assumed, up to the incorrect entry of information into the database by the driver himself. The accounting program helps to identify many "bottlenecks" in transportation activities, to solve the problem of misuse of vehicles, theft of fuel and lubricants and other goods subject to accounting at the enterprise.

At the same time, the accounting program provides for the protection of the confidentiality of service information, because a fairly large number of users have access to it. To do this, personal access codes are entered, which are assigned to everyone who has received permission to maintain work logs in the program, in the format of an individual login and a security password, limiting the amount of service data to the minimum that is necessary to perform a work task within the framework of the duties and powers granted employees. At the same time, the accounting program offers everyone personal electronic forms for work, thereby designating a zone of responsibility for him, within which he guarantees only reliable information obtained in the course of his activities.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Who is the developer?

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

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The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

One of the main databases is the nomenclature, through which the accounting of inventories involved in the implementation of transportation activities is organized.

The nomenclature represents a full range of goods, including fuel, that the company uses in its work, all commodity items are divided into categories, according to the catalog.

Each commodity item is registered under a separate number; trade characteristics are indicated for its identification, including barcode, factory article, manufacturer.

Documentation for accounting for the movement of inventories is carried out through the preparation of invoices, which is done automatically according to the specified criteria.

Another important database in the program is the transport database, it represents the range of vehicles on the balance sheet of the enterprise - tractors and trailers.

For each unit of transport, registration documentation is presented and control over its validity period is established, detailed information on technical capacity is given.

For each unit of transport, a history of technical inspections and repairs that have ever been performed, replacement of spare parts, a new maintenance period is indicated.

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Program for vehicle accounting