Rating: 4.9. Number of organizations: 150

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Control of passes

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  Who is the developer?

Program screenshot

Passes control management is a necessary part of the security activities of enterprises and organizations that have pass control. Do not think that only secret factories and large state-owned enterprises need passes. Any organization, the territory of which is guarded, needs the introduction of a pass system since it is this system that helps to streamline the work of the team and increase the security of the company as a whole.

Conducting control of passes is a rather complex process, in which not only security service specialists take part. The rules of the past regime are established by the head of the enterprise, and they clearly regulate who, when, and where the pass is allowed, what goods can be imported or exported to or from the territory of the organization. Control over the execution goes to the guard. A pass in a business or organization is not just a security measure. Its role is broader. So, passes allow you to monitor and record the observance of work discipline, since they can reflect the time of arrival of staff members at work and leaving the workplace. By a one-time or temporary pass, the entry and exit of guests, visitors, customers are registered. The pass is necessary for the export of goods, goods. The pass system prevents uncontrolled and unauthorized entry of unauthorized, potentially dangerous people and vehicles. A pass is a small but effective tool for putting things in order within a team, fighting theft, keeping track of visits, and protecting intellectual property and trade secrets.

Properly organizing a pass system and paying due attention to control and record-keeping is not as easy as it seems. It is necessary to establish a pass form, prepare and issue such documents to employees. Take the form of one-time and temporary passes. These are identity cards, and therefore it is desirable that the pass contains a photograph that allows the identification of the owner. The days of paper passes are long gone. This system has not proven to be effective enough. Paper documents are easy to forge, their maintenance is difficult, moreover, additional control over security is required, because attackers who forge a pass have all the levers of influence to achieve their goal — bribery, persuasion, blackmail, or threat.

More efficient and modern are electronic passes are audiovisual, contactless, coded, biometric, bar code-based. Such passage systems are equipped accordingly are turnstiles, locks, electromechanical locks, cabins, and frames. Ideally, passes should take into account the degree of competence clearance. For example, there are pass documents that provide the only admission to public places, and there are pass forms that allow the owner to enter secret departments that are impossible to pass to the majority. Also, pass documents should be divided into permanent, temporary, one-time.

Control of admissions can be carried out using the old methods — the person passing by presents a document, the guard enters his details indicating the time and purpose of the visit in a special log. In this case, a one-time pass is subject to withdrawal. This method is not considered reliable. While the guards are writing, they cannot adequately assess the incoming person, note some oddities or details, and certainly, then not a single guard remembers how the person who entered actually looked. The combined control method, in which writing is reinforced by entering data into a computer, requires even more time and attention without guarantees of data safety and ease of retrieval in the future.

Who is the developer?

Correct control is automated at every stage. This is the solution offered by the USU Software development team. Its specialists have developed software that allows for professional control at an expert level quickly, accurately, and continuously. The program automatically registers those who enter and leave, keeps records of employees, visitors, guests, transport. She is able to read bar codes from passes, carries out visual control and face control. The system reads data from the past document, compares them with databases, and instantly decides whether the bearer of the document is allowed to enter the territory, where exactly, to whom.

This program can contain photographs of all employees in databases, quickly carry out identification. It will save images of all guests and visitors. On the first visit, a person enters the database, on subsequent visits, his history is constantly updated. This helps to establish accurate information about all visits with reference to time, place, purpose, this data facilitates the search for suspects of a crime or violation, as well as conducting internal investigations.

The program automatically fills in reports, keeps records of visitors, makes notes in the spreadsheets of employees about their compliance with the established work schedule. The manager should be able to see data on who is often late and who leaves early. Performance monitoring software will also identify flawless employees who can be rewarded based on the results of the audit. With all this, neither the security, nor the personnel department, nor the accounting department will need to keep multi-volume accounting journals. Everyone, having got rid of the need to deal with the paper routine, should be able to devote more working time to their immediate professional duties. Needless to say, this must certainly have a positive effect on the quality of goods, services, and the speed of work in general.

The program from the USU Software development team helps not only to organize high-quality control of passes at the enterprise or in the office. It’ll be useful to all departments, workshops, and divisions of the company since everyone should be able to reveal its potential for themselves. As for the control of passes, the application solves the main problem, which is difficult to solve in other ways — the corruption component. The program cannot be intimidated or blackmailed, you cannot negotiate with it. It’ll clearly indicate with an accuracy of a second any actions with a pass document, and the human factor does not play any role here.

The basic version of the application works in Russian. If you need to work in another language, you can use the international version. Developers support all countries and linguistic directions. You can download the demo version for free on the website upon request. It’ll provide its users with two weeks of trial time, during this time you can evaluate the functionality and capabilities of the control system. When installing the full version, there is no need to invite a specialist; the developers carry out this process remotely, gaining pass to the computers of the organization.

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If there are certain specific features in the company"s activities that do not fit into traditional mechanisms, USU Software can develop a personal version of the program, which is ideal for both controls of passes and for all activities of a particular organization. Despite the fact that the application seems to be complex according to the descriptions, it is very simple and easy to work with it. You do not need to hire a separate technician to conduct this activity. The program has a quick start, intuitive interface, nice design. Any employee can handle the control software, regardless of his initial level of technical training.

The system can be used by any organization. It can be especially useful for large companies that have several branches, several warehouses, and production sites, and, accordingly, several checkpoints. All items are combined into a single information space, control in which it’ll be simple and obvious. The simultaneous use of the system by several checkpoints won’t lead to an internal software conflict, the system has a multi-user interface. The admission control program is able to provide the necessary reports at any time to count the number of visitors per day, week, year, to show the frequency of violation of discipline by employees for any period. It automatically generates functional, convenient databases that will facilitate the issuance of pass documents at the enterprise. For example, a regular customer, who often happens to visit, should be able to do without the procedure for issuing a pass. The system will know them by sight and mark them at every visit. The control application is capable of handling data of any size quickly. Convenience lies in the fact that the system divides large amounts of information into convenient categories, modules, and blocks. Reports are automatically generated for each category. The search can be carried out by any criterion — passage time, exit time, date or purpose of the visit, by the name of the employee, the client, by the license plates of the vehicles that have left or arrived, and even by the name of the exported goods.

The control program forms a database of visitors and employees. You can attach files of any format to each person in the — photographs, scanned copies of passport data, identity cards, pass documents. Despite the fact that the system will conduct admission automatically, the guard will be able to leave personal observations and comments to the database in the form of text messages. Then it will also be possible to conduct the desired search on them.

The information is stored for as long as it is necessary according to the adopted program of the organization"s pass control. You can find what you need, regardless of how old it is, quickly, literally in seconds.

The monitoring program backs up the information as often as needed. There is no need to shut down the system even for a while to save the data. Everything takes place in the background, unnoticed by users, without interfering with correct work. Passes will be differentiated, which is important for monitoring the observance of commercial secrets and conducting internal policies. Each employee might have passed in accordance with their job responsibilities and authorities. In practice, this means that the security guard at the checkpoint won’t see the financial statements, and the accountant won’t have passed to the control of the pass system.

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Control of passes