Rating: 4.9. Number of organizations: 740

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Visitor accounting

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Accounting of a visitor is important for all companies, in whatever area of business they work. Such reporting provides not only the security of the organization but also the internal accounting of its activities, which is necessary to improve the quality of services and goods. Thus, not only secret enterprises and institutions with special access control but also all other companies need to keep track of visits and a visitor. Various techniques can be used to implement this form of accounting. For example, instruct the security or the administrator to keep logs in which each visitor manually registered with the date, time, purpose of his arrival, and passport data. This activity takes the staff a lot of time. At the same time, manual accounting cannot be considered effective - there is a possibility that the records compiled with errors or the necessary information are not included in the logs at all. If you need to find information about a specific visitor, then it difficult to do this. Visitor tables accounting in a computer also do not guarantee accurate information, storage, and quick search. An employee may forget to enter information in the table or enter it with an error, the computer may break down without the possibility of recovering information about the visitor. Keeping manual and computerized records at the same time means spending double the amount of time and effort, without having one hundred percent guarantees of data safety and quick retrieval if necessary.

There are more modern ways to keep track of a visitor. One of them is automation. The system of electronic passes helps to make the accounting automatic. For employees, permanent pass documents are introduced, and for the visitor - temporary and one-time. The visitor does not need to waste time explaining his visit reasons and goals, presenting documents, and waiting for permission to enter. It is enough to attach the pass to the reader and gain access. The registration of visitor software simultaneously enters information about them included in the electronic databases, tables.

Who is the developer?

Neither paper passes nor manual or combined accounting systems can eliminate the potential for human error and deliberate rule violation. Whereas the registration of visitor applications is able to solve all these problems quickly, accurately, and efficiently.

The possibilities of the visitor and visits accounting development are not limited to registration of entry and exit. In any case, when it comes to the development of the company USU Software system. Its specialists offered a simple and interesting solution - software that keeps professional records. The system automates the checkpoint or entrance, provides automatic accounting of actions with passes, reads barcodes from passes, certificates, immediately sending data to statistics in the form of tables, graphs, or diagrams. USU Software can be entrusted not only with reports on the visitor, but also other actions.

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The program monitors the work of the company's personnel, recording the time of leaving and coming to the workplace by actions with gaps, while simultaneously entering information into tables and service timesheets. So the manager and the personnel department receive comprehensive data about each employee and how he fulfills the requirements of labor discipline and internal regulations. The accounting program counts each visitor and creates databases. For each visitor who came for the first time, it adds a photo, ‘remember’ him and quickly identify at the next visit. The system not only keeps track of visits per day, week, month, or year, it collects information on each of them, shows which of the clients came most often, for what purpose, and keeps a detailed history of all his visits. This facilitates the work of regular partners issuing passes. In a matter of seconds, the platform display information on any search query - by time or date, specific visitor, the purpose of visits, and even marking of the purchased product or service code. This opportunity is invaluable when conducting internal investigations, investigative actions carried out by law enforcement agencies. Accounting platforms increase the security of the company. Unauthorized access to the territory becomes impossible. If you put pictures of the wanted persons in the program, the system able to ‘recognize’ them at the entrance and notify the guards about it. The system automates reporting, maintaining documents, drafting contracts, payments, checks, and acts. After they get rid of the paperwork, the company's employees have more time for better performance of their professional duties. The convenience of tables and other features of the accounting program appreciated by the accounting department, auditors, and the manager, since the table of the visitor is not only what it seems. It is a powerful making management decision tool. The table shows in which periods there was more or less visitor, for what purposes they contacted the company. Based on this information, you can build an internal policy, advertising campaigns, evaluate the effectiveness of investments in advertising, and improve the quality of services. Accounting software helps to systematize and streamline the activities of the warehouse, delivery, and logistics department. For all its multifunctionality, the USU Software is incredibly easy to use - a clear interface and nice design of the product help to easily cope with the system even for employees whose level of technical training is not high. If the company has several offices or checkpoints, the program keeps records of a visitor in each of them in tables, graphs, and diagrams, statistics displayed both as a whole and to each separately.

USU Software creates convenient and functional databases. You can attach a photo to the card of each visitor and client on the table, and then automatically the checkpoint quickly identifies him. A complete history of the visitor interaction with the firm helps security guards and managers to compile a specific dossier.

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Visitor accounting