Operating system: Windows, Android, macOS
Group of programs: Business automation
Organization of fuel accounting
- Copyright protects the unique methods of business automation that are used in our programs.
Copyright - We are a verified software publisher. This is displayed in the operating system when running our programs and demo-versions.
Verified publisher - We work with organizations around the world from small businesses to large ones. Our company is included in the international register of companies and has an electronic trust mark.
Sign of trust
Quick transition.
What do you want to do now?
If you want to get acquainted with the program, the fastest way is to first watch the full video, and then download the free demo version and work with it yourself. If necessary, request a presentation from technical support or read the instructions.
Contact us here
How to buy the program?
View a screenshot of the program
Watch a video about the program
Download demo version
Compare configurations of the program
Calculate the cost of software
Calculate the cost of the cloud if you need a cloud server
Who is the developer?
Program screenshot
Modern programs for ensuring the working activities of transport companies have a wide range of functionality in their arsenal, characterized by a variety of options that can fully satisfy the needs of entrepreneurs in the field of control tasks, operational monitoring and planning. Modern market relations dictate their own rules, and in order to successfully conduct business in the transport industry, you must always have up-to-date information on the production processes in which the transport is involved, its location at the moment, and more. Only a high-quality automated system is capable of providing an organization of such a level, which can deal with the organization of such an issue as rationing and calculation of fuel and lubricants consumption. Such a program should have all the functions that the organization of fuel accounting will require.
The control process begins with the stage of purchasing fuel, the method depends on a particular organization. It can be its own warehouse with an equipped tank for gasoline, periodically replenished, or the issuance of coupons to drivers for refueling in third-party organizations. Those companies that have a small number of vehicles on their balance sheets, the purchase is made for cash, accountable to the driver. Large enterprises can not only use the coupon form, but also plastic cards, which reflect the quantitative indicators of finance intended for payment at the gas station, using this method, it is easier for the accounting department to track every fact of refueling. But before determining the specific amount to be allocated per work shift, it is important to establish an organization for determining the standards for a specific mode of transport, taking into account the adjustment factor for climatic and seasonal changes, road surface and the congestion of the settlement where the transportation will take place.
The software platform "Universal Accounting System" was developed in such a way as to implement the previously described points, including calculating the basic standards for fuel consumption, with correction factors, this will help justify spending from an economic point of view, in the future this information will be used by the accounting department in the calculation and paying taxes. In addition, the application for maintaining and organizing fuel accounting will help users to optimize their activities and increase the final performance. Accounting staff will appreciate the speed and ease of creation, execution, accounting of waybills. The USU software platform forms a unified vehicle database, which greatly facilitates the process of issuing documentation for transportation, and it will also become easier to determine the fuel consumption for a specific vehicle, identifying deviations from the norm, the consequence of which may be both equipment malfunctions and attempts to drain gasoline to the side. Based on the information received, the management will be able to correctly and timely make management decisions, apply disciplinary measures, if necessary.
The software will become an indispensable assistant for the work of employees of the economic, financial department. Indeed, by means of the USU application, they will be able to automate the entire cost control for fuels and lubricants. Budgetary control will become more operational by organizing the exchange of information between departments of the transport company. The financial service will receive the required documentation for the vehicle fleet, gasoline or other data in a structured, standardized form. Maintaining and organizing fuel accounting depends not only on the mileage traveled, but also on the driving style, the state of the car, which can also be recorded in the USU program. If a significant cost overrun is detected, the software displays a notification, and the management, in turn, will be able to get acquainted with the analytical data, taking measures to get out of the situation that has arisen. The organization of fuel control by means of the USU system will affect the overall efficiency and conduct of business as a whole, throughout the company.
The implementation of the software configuration will allow you to improve the quality of accounting for fuels and lubricants by defining consumption rates for each season, car make and depending on weather conditions. And if earlier such a calculation took up a lot of the working time of the responsible employee, then the application will cope with the same calculations in a couple of seconds. The freed up time will be directed to more significant tasks requiring special attention. The fact of saving time and human resources is obvious, which will certainly be appreciated by the management team.
The program is thought out to the smallest detail, the organization of automated accounting will take several hours, especially since the integration takes place remotely using an Internet connection. Our employees will also conduct a short training of users remotely, simply explaining the structure of the interface and their advantages, since the interface is thought out as simply as possible. It will be possible to switch to the maintenance of work duties in the software from the first day. Our IT project does not imply a monthly subscription fee, which can often be found in third-party applications.
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-12
Video of organization of fuel accounting
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
You can keep track of fuel on routes using the program for waybills from the USU company.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
Download demo version
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
The USU application for organizing fuel accounting and the reference, information base formed in it helps to carry out calculations automatically, based on the standards adopted by the company.
Using the software, you can easily track the location and route for each vehicle on the balance sheet of the company.
Based on the program, the mileage of each unit of the vehicle fleet will be calculated.
At the end of the working day, the driver submits a waybill, where he indicates the amount of fuel and lubricants, and the system automatically determines the remainder.
The write-off is carried out taking into account the norms and actual data, this process is fully automated.
The calculation of drivers' salaries is calculated by the USU software platform, depending on the recorded output, the mileage of the attached car.
The "Reports" section conducts statistical analysis, generating reports on any indicators, including the costs of fuels and lubricants.
The program is engaged in the maintenance of documentation, waybills and other papers related to transportation.
With the help of the system, it is easy to analyze the waybills and display the data in the form of a report.
Order an organization of fuel accounting
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
How to buy the program?
The program will be installed
If the program is purchased for 1 user, it will take no more than 1 hour
Buy a ready-made program
Also you can order custom software development
If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Organization of fuel accounting
Most of the settings for the waybills have already been entered into the platform algorithms, which reduces the time for issuing a document, the user only has to select the required entry from the drop-down list.
The option of reminders about the end of the deadlines for various documents, policies, driver's licenses, insurances and others has been implemented.
Document templates are entered in the "References" section, but if necessary, they can be changed.
The fuel will always be under the control of the automated USU system.
The USU program has a backup that you can configure yourself.
Each reporting period, the software automatically creates a set of analytics and statistics on vehicles, employees, customers and fuel resources.
If the company has several divisions, branches or warehouses, the application will create a single information space, access will be via the Internet.
At each stage of the operation of the equipment, fuel control will be carried out, which excludes the fact of theft.
All kinds of costs will be controlled and eliminated thanks to automation.
A demo version of the USU program, you can download it on the page, will allow you to study it in practice and decide on a list of functions that will be useful for your transport company!