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Accounting for fuels and lubricants in accounting department
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Accounting for fuels and lubricants in accounting is carried out in accordance with the provisions of the accounting policy of the transport organization, where the rules for such accounting are established. Fuels and lubricants refer to current assets, which include inventories, including fuels and lubricants. The accounting department, roughly speaking, is vitally interested in the competent accounting of fuels and lubricants, since the costs of fuels and lubricants, which make up the lion's share of the budget of a transport organization, with the appropriate procedure for their accounting, calculation and execution of documents, can be written off to the expenses of the organization. Therefore, a lot of attention is paid to accounting of fuels and lubricants. The accounting department documents the receipt of fuel and lubricants on the balance of the transport company with a receipt, using, as a basis, the supplier's invoice.
The write-off of fuels and lubricants is carried out by the accounting department according to the waybills issued for each transport. The software "Universal Accounting System" fully automates this process - accounting of fuels and lubricants and the formation of documents confirming the movement of fuels and lubricants in the transport organization, thereby optimizing the work of the accounting department, reducing time costs and at the same time increasing the quality of accounting for fuels and lubricants to a new one, previously unknown level.
It should be noted that the accounting program for the accounting department draws up not only accounting documents, but in general all the documentation with which the transport company deals in the process of implementing its activities. This includes, among other things, financial statements for counterparties - before automation of accounting, the accounting department prepared it independently, invoices of all types - they make up their own database, mandatory statistical reporting - it is regularly required by the industry, other documents, including standard service contracts, applications for purchasing to suppliers.
The documents are generated automatically by the specified date, while the deadlines may be different for all documents, but there will be no failure in the schedule. The accounting program for the accounting department guarantees the accuracy of calculations, in accordance with the officially approved formulas, and selectivity in the selection of data, in accordance with the purpose of the documents. The documents themselves have the format that is established at the legislative and / or industry level and depends on the type of document, and can be attached to any profile in the accounting program for accounting or printed. To accomplish this task, a huge bank of document templates is built into the accounting program for the accounting department - for any request and for any purpose. On the finished documents, you can place the details and the logo of the transport company, giving them a corporate identity.
Accounting for fuels and lubricants in the accounting department, documents for which are also generated in automatic mode, are carried out according to the waybill - a document designed to register the amount of work of the driver and his transport. From the waybill, fuel consumption is determined - by the mileage, according to the recorded speedometer readings before and after the start of the trip, by the amount of fuel received before the start of the trip and residues in the tank, according to the marks of the driver and / or the technician who takes the measurements. If the fuel and lubricants are accounted for by mileage, then the accounting program for the accounting department is enough to multiply the confirmed mileage by the fuel consumption standard for a given vehicle, which can be set by the company independently and / or can be calculated according to industry standards, taking into account correction factors - it is a matter of choosing a transport company. Actual consumption of fuels and lubricants is the difference in the volumes of fuel received before departure and remaining in the tank. What exactly to take into account is dictated by the accounting policy.
The accounting program for the accounting department has a built-in database with all the provisions, decrees, acts for the transport industry, it also contains the necessary accounting departments for calculating the consumption of fuels and lubricants, standards, coefficients, calculation formulas, accounting methods. It should be noted that the program independently performs all calculations - in the same way as it generates documentation, excluding the human, and therefore subjective, factor from the calculations and assigning them the highest degree of accuracy and data processing speed.
The automated accounting system counts everything and everyone for all electronic journals, files, databases and freely operates with the entire volume of information. If you need fuel consumption indicators for a specific vehicle or driver, they will be immediately presented on the basis of the information that is currently in the system. Therefore, it is important to add current and primary data in a timely manner, since when entering each new value, the system immediately recalculates the indicators. To solve this problem, the automatic calculation of piecework wages to users helps, which, we must pay tribute, really works.
The accrual is carried out taking into account the volumes of work registered in the system, which are noted in the personal electronic forms of employees - these are completed tasks, operations confirmed by entering the relevant data, by the company's management. If something is not in the system, but was done, it is not subject to payment. This condition forces users to complete everything on time, thereby maintaining the correct accounting of all indicators.
You can keep track of fuel on routes using the program for waybills from the USU company.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-04-28
Video of accounting for fuels and lubricants in accounting department
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
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Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
The installation of the automation program is carried out remotely via the Internet connection, it is carried out by the USU employees, having previously agreed on the setting of work processes.
Any employee of a transport company can work in the program - without skills, experience, since they do not matter, convenient navigation and a simple interface are available to everyone.
Line employees, drivers, technicians can be involved as users, their information is primary, its operational input is important for displaying the process.
Users work in personal electronic forms, access to which is possible by an individual login and password, each has a separate workspace.
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Accounting for fuels and lubricants in accounting department
A separate workspace provides for personal responsibility for the quality of the information that the user places in work logs, according to his duties.
An individual code restricts access to service information, its available volume corresponds to the competencies and powers of the user, it is sufficient to perform work.
The quality of information and deadlines are monitored by management, who has free access to all documents, and uses an audit function to verify new testimony.
Statistical and analytical reporting is formed at the end of the period and is of great interest to the management and accounting department, contains a financial report.
In addition to the cash flow statement, reports on personnel performance, ratings of the popularity and profitability of routes, and customer activity are compiled.
To account for fuels and lubricants and other commodity items used by the transport company in its activities, a nomenclature range is formed, where all items are divided into categories.
Dividing inventory into categories allows you to quickly find them among thousands of similar items and create invoices for documentation.
Each commodity item has its own nomenclature number, commodity characteristics by which it can be quickly identified among the mass of others - a barcode, an article.
For the formation of the nomenclature and invoices, the import function is used, which transfers large amounts of information in automatic mode, without any losses.
If a transport company has an extensive network of branches that are geographically remote, their activities will be included in the general through a single information network.
The work of a common information network is carried out in the presence of an Internet connection, the Internet is not required in local access, multi-user access is provided.