Rating: 4.9. Number of organizations: 342

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting for work with passes

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Accounting for work with security passes is an important part of the daily activities of any security service of a company or an enterprise. The access system today is adopted not only at large state-owned enterprises, in research institutes, and in secret industries. More and more often, managers are inclined to believe that passes are necessary to systematize and control the activities of personnel, even if there was nothing secret about their work.

Corresponding accounting begins with the establishment of access control rules. They are accepted by the head of the organization. It is the head of the company who determines the degree of admission of individual employees, the order of entry and exit, the order of passage of customers and guests. Directly accounting is in charge of the security service, security, or invited employees of the security agency.

Why is it important to pay special attention to this type of accounting? It is because a security pass is not only a document that gives the right to enter the territory of the organization. This is a powerful internal control tool that allows, with a properly installed access system, to optimize the work of the entire team, monitor discipline, track the flow of visits from customers, partners, monitor the movements of vehicles bringing something into the territory, and exporting finished products.

Passes minimize the risk of uncontrolled passage of unauthorized people. He makes a significant contribution to the security of the company, the preservation of its property, intellectual property, and commercial secrets. Accounting for work with passes is much more difficult than it seems at first glance. It is necessary to establish the form of the past document, and it must be uniform. Modernity dictates its own rules, and paper passes, issued by hand, no longer guarantee security. It won’t be difficult to fake them, they significantly complicate the work of the guards to ensure full control, just because their registration must also be manual and painstaking. Such a system increases the likelihood of corruption because attackers simply find ways to influence the security, convince or negotiate, intimidate to force them to ignore instructions.

Biometric, digital, and security code passes are more efficient at work. They, however, require special equipment of the checkpoint with special turnstiles, gateways, frames, scanners. Such pass documents are registered automatically, it is much easier to keep track of them.

Who is the developer?

Also, in the accounting of work with passes, special pass documents should be distinguished — separately keep records of temporary and permanent passes, guest and one-time passes. How to organize such accounting so that it is as useful and efficient as possible for the company? You’re able to put the watchman, hand him the logbook and ask him to enter the pass data and the names of guests and employees, indicating the time of their arrival and purpose. At the same time, the guard won’t fulfill their main duties, and in fact, he is required to be attentive, observant, and visually assessed those entering. It is possible to easily enter data into a computer. But in this case, the quality of the security work might again below, and the accounting may be questionable, because a person may forget to add something. Both methods do not solve corruption problems.

The ideal solution for accounting work with passes was offered by the USU Software development team. They have developed a specialized program that automates access control. You’re able to download the registration of work with passes for free on the developer's website upon request sent by e-mail. The advantages of this system are that it fully automates any form of accounting, including access control, and also reduces the influence of the human factor, which in itself negates any attempts at corruption.

The accounting program itself registers incoming and outgoing employees and visitors take into account all cars that enter and leave the territory. The system reads bar codes from access documents, service certificates, handles with the face control function, thanks to the ability to attach photographs to the database.

The accounting system will easily in a matter of seconds identify a guest or employee using a photo in the database and immediately enter data on the time and purpose of the passage into the statistics. If you need to find data on visits of any age, the program will provide them with ease. The software makes everyone's work easier — it’ll automatically generate reports, maintain documentation, and enter data into employee worksheets. People do not need to write reports and fill out accounting forms, the system will free up time for them for their main professional activities. And the manager should be able at any time to see data on the observance of labor discipline, determining who is late, who leaves the workplace earlier. Information about this proves to be useful in solving personnel issues and in calculating bonuses.

Downloading a program from the USU Software development team means ensuring high-quality accounting of the work of not only the checkpoint but the entire organization as a whole because the system with the same automatic efficiency and impartiality will show the effectiveness, quantitative and qualitative indicators of the work of any department, workshop, warehouse, accounting, sales department, marketer. Having made the decision to download the software, you once and for all solve the problem of corruption — if you can negotiate with the security guard or the accountants, then it is useless to talk to the accounting program. It does not take bribes, is not afraid of threats, does not accept any blackmail, and it is almost impossible to hack it — the developers paid special attention to security.

Download demo version

The basic version of the program is Russian, however, if you want to get a system that functions in any other language, you need to download the international version of the system. USU Software development team provides support to all countries and linguistic directions. The demo version can be downloaded from the website, and within two weeks after that, you can evaluate its functionality and capabilities. You can go the other way — order a presentation. At the specified time, a company representative will connect to your company's computer remotely and conduct a demonstration of the capabilities, while nothing is required to download anything. The full version of the program can no longer be downloaded. It is set by the representative of our team remotely. It doesn't take a long time.

If the company has certain specific features in its work, then the developers, at the request of the head, can create a personal version of the software that will be optimal for a particular organization.

Downloading, installing, and starting to use the program for accounting work with passes is as easy as shelling pears. The powerful functionality built into the system did not complicate the task of using it one iota. This means that the software has a quick start, an intuitive interface, and anyone, even someone who is far from technical progress, can cope with the work in the program.

The accounting program can be used by any company and enterprise, regardless of how strict the access control is, whether there is one or several of them. The system unites all checkpoints into a single information space, and work records can be kept both as a whole and for each checkpoint separately. It is worth downloading the program already because it will automatically count all visitors for any period, display the state of the internal discipline of personnel, create databases, and facilitate the work of all departments of the organization.

Software from our development team can process data of any volume and level of complexity. The program divides the information flow into categories and modules. For each category, if you wish, you can download all the necessary information — for a specific person, for the time of arrival, departure, for the date and purpose of the visit, for the name of the previously exported goods or material.

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Accounting for work with passes