Rating: 4.9. Number of organizations: 930

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Control over security in an organization

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Control over security in the organization is a very important condition for the security management of any company. You can build it in various ways, for example, entrust it to a reputable security agency or form your own security service with a staff of security guards. In any case, the head of an enterprise or organization needs to ensure adequate control over the activities of security.

The leader of the organization is usually busy with managerial and economic business, and it is not available to provide personal control over the actions of the guards. To entrust this to someone is an acceptable way out, but it does not guarantee that the control really receives all the necessary attention. Controlling security in an organization is a process that is always more complicated than it seems at first glance. Good security means not only physically strong guys who can stand up for the organization in any difficult and incomprehensible situation. The guards must function as a single mechanism, harmoniously, clearly, and constantly. Each employee of the security or security service of an enterprise must be able to solve many problems related to the safety of life and health of employees, visitors, the safety of property, prevention of crime and delinquency at the facility entrusted to them.

A security guard is a person who first meets guests and clients, partners, and visitors. And not only the security of the organization but also its image depends on how clearly they fulfill all of their duties. A good security officer can politely give an initial consultation, direct the visitor to the exact office or department that is needed to resolve his issue. An indispensable condition for successful work should be a clear knowledge of the structure of alarm systems, as well as control over emergency exits and important objects. The security service must be able to act quickly, provide first aid, and conduct evacuation in an emergency.

The control for the work of the security and safety service of the organization becomes a large block of reporting for each action. Without taking into account the work, a full-fledged understanding of the activities of the guards cannot be added. Two conditions are important for conducting clear activities — correct planning and constant monitoring of the implementation of plans and instructions. This can be achieved in several ways. The first has been known for a long time. These are paper records. Security keeps logs, reporting control forms for various types of work performed. Usually, this is more than a dozen journals of registration of visitors and employees, delivery and reception of shifts, registration of the delivery of keys and premises under protection. It is customary to pay special attention to keeping records of transport that enters and leaves the territory of the organization. The conduct of inspections, rounds, and inspections is recorded separately. The control of internal activity includes a couple of dozen more forms, in which the frequency of passing refresher courses, instructions, training is noted. Security services, which are monitored in this way, usually spend most of their working time filling out paperwork.

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The second method is even more troublesome. It combines paper reporting and duplication of it into computers. This way the data is stored better, but the time required for such control is even longer, and the time spent in this case does not correspond to the result. Loss of information, inaccuracies, omissions are possible when monitoring by both methods since people become the key link in the flow of data. And people tend to get tired, make mistakes, forget something important. But besides the paperwork, there are other problems. The human error factor does not imply impartiality, and therefore there is always a possibility that the security guards can agree to conduct an outsider, to bring prohibited items and substances into the territory of a protected facility, or to take something out of the enterprise. These situations, unfortunately, are not controlled at all, since they are in the field of categories far from keeping records such as conscience, honor, duty, adherence to principles. Does this mean that control over security in this matter is completely impossible? Not at all, you just need to exclude the human error factor.

Control can be carried out without loss of quality and time if all processes are automated. This solution was proposed by a company called USU Software. Its specialists have developed a specialized application that helps to ensure perfect control over security activities in the organization. The security record-keeping program provides both external and internal control. This means that every action of employees will be taken into account, and the quality of security activities are at their best.

The control program will free staff from the need to maintain dozens of paper logs. All reports are generated automatically, and security personnel should be able to devote more of the freed time to their main professional duties. The system itself keeps records of work shifts, shifts, record the time of entry on duty and the time of shift from it, calculate wages if the guards work on piece-rate terms. Software from our development team is engaged in warehouse accounting, control over all processes — from visits to the arrival of employees at the workplace, from the shipment of goods and their removal to the designation of security costs in the organization.

The program created by our developers for monitoring security in the organization works with the Russian language by default, but in the international version, you can configure it to work with any language of the world. The program can be downloaded upon request on the developer's website for free. A two-week trial period is usually long enough to fully appreciate all the benefits of the application in terms of establishing proper security control at the organization. Developers can remotely present system capabilities to customers. The installation of the full version also takes place remotely and does not require any time to wait for an employee.

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If an organization has certain specificity that differs from traditional production cycles, and the security in such an organization has to perform special tasks, developers can create a personal version of the program that will work taking into account the nuances of the activity. The application helps to monitor the work of the security service in any organization, whatever it does. Shopping centers, banks, manufacturing enterprises, medical institutions, and schools will be able to apply the development in their daily activities with equal efficiency and benefit, and questions about the quality of security can be removed. They’ll be fully solved by a program that does not get tired, does not get sick, and never forgets anything, with which it is impossible to agree. The software helps to improve control over the performance of law enforcement agencies, as well as build the flawless functioning of a security company.

The control program works with any amount of information. It divides them into convenient modules, categories, groups. The necessary reports and analytical data are automatically generated for each category and group. The information can be sorted by any request, for example, by the number of shifts worked by the guard, by visitors, employees, by goods released outside the organization, by dates, by people, and by any other categories. The control system automatically generates databases of visitors, employees, customers, partners. The databases contain detailed information — contact information, data of identity cards, a complete history of visits with the indication of the date, time, the purpose of the visit. Anyone who logs in once immediately enters the database and on a second visit is recognized by it.

The control program automates the work of the checkpoint or checkpoint if there are several of them. They have the ability to assign labels and read them from badges or employee IDs. This helps to control not only the work of the guards but also the observance work labor discipline at the organization. The always shows what time a particular employee comes to work, leaves it, how often he leaves the workplace for breaks. You can upload files of any format to the system without restrictions. For example, scans of identity documents, video files, audio recordings can be attached to the data of visitors and employees of the organization. Comprehensive information can be obtained for each later. Security officers are able to see in the orientation system and identifiers of criminals. If one of them decides to get into the organization, the system notifies the security officer about it. The program makes it easier to monitor the work of the guards themselves. The head of the security service or the head of the organization should be able to see in real-time which of the guards is involved in the facility, who is on the weekend, what people are doing on duty. At the end of the reporting period, the software provides complete data on the number of shifts worked, hours, the presence of personal achievements, this data can be used when solving personnel issues and for calculating bonuses and salaries.

The control system shows which types of security activities are the main ones for the protection of a given enterprise — protecting people, working with visitors, protecting goods, escorting goods, auditing, and bypassing the territory, premises, or others. This helps to more competently draw up instructions for the guards and plan their further activities. The control program shows the financial costs of ensuring the activities of the security unit, take into account all expenses, including unforeseen ones. This can be used in

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Control over security in an organization