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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Cost accounting in a transport organization

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Cost accounting in a transport organization can be automated in the "Universal Accounting System" software, in this case the transport organization receives correct and complete accounting for all types of activities, labor savings, an increase in production efficiency - due to the fact that the automation program simultaneously solves many tasks , not only in cost accounting, and provides accurate and relevant results with an assessment of the productivity of all resources, thus contributing to the achievement of new labor achievements by the transport organization.

Organization of cost accounting in a transport organization, carried out by the USU software, begins with filling out the References block - one of the three structural sections in the menu, where, in addition to it, two more sections, Modules and Reports, are presented. All issues on organizing accounting processes and procedures, including costs, are resolved in the Directories section, since it is considered a tuning block, while the Modules block is directly responsible for operational activities, registering changes in the state of production processes of a transport organization, and the Reports block is intended for analyzing such changes and evaluating the indicators obtained in order to provide the transport organization with an effective tool for increasing productivity - analytical and statistical reporting, on the basis of which it is possible to determine the factors of a positive and negative influence on the formation of profits, identify new trends in the growth or decline of performance indicators, draw up objective plans for the following periods.

With regard to cost accounting in a transport organization, its organization in the References section involves the placement of information on financial items, including sources of financing and expense items for which costs will be distributed, the formation of an nomenclature, where the range of products is presented that the transport organization uses in its work, including all types of fuels and lubricants, the formation of a transport base, which lists registered vehicles, whose maintenance is the main share in production costs, therefore, accounting for their activities is a priority task for the cost accounting program.

This is already being solved by forming a production schedule in the Modules block, which is a travel and technical work plan for all vehicles registered with the organization. For the correct allocation of costs to the relevant items and centers of origin, the Directories establish a regulation of working operations, in accordance with accounting procedures and performance standards approved by industry regulations, built into the cost accounting program and regularly updated, therefore all calculations and applied accounting methods are always up-to-date.

Based on the standards presented in the industry base, the calculation of work operations is set up, each of them acquires its own cost, taking into account the time of execution, the attached works and the amount of consumables, if applicable. Evaluation and accounting of costs are carried out according to the values obtained in the implementation of transportation activities. The cost accounting program excludes the participation of personnel from accounting and calculation procedures, which guarantees the accuracy of calculations and an objective distribution of costs by areas of their occurrence.

The transport database contains information on each transport unit - separately for tractors and trailers, including the standard fuel consumption, taking into account the model and brand of the car, proposed by the industry base or calculated by the transport organization itself. The cost accounting program when determining the route itself calculates its cost, including the standard consumption of fuel, road expenses for parking, paid entrances, and daily allowances for drivers. This information is placed in the Modules block in the Flights tab, where you can always carry out a comparative analysis between the costs of the same flight, performed by different drivers, in order to assess the difference between the actual costs that enter this document later - after the end of the flight.

The cost of a flight depends on the quality of driving, a correctly selected mode, on which fuel consumption depends, so it is important to know which of the drivers is more responsible for their duties and transport. Such a comparative analysis allows us to identify cases of fuel theft, unauthorized trips, which theoretically can be, but with the installation of a cost accounting program, the probability of their commission tends to zero, since all route sections are scheduled in time and mileage, so any significant deviation from the normalized value will be here the same is fixed by the cost accounting program. Information about the passage of the route comes from the coordinators, the drivers themselves, the technicians serving the transport - each employee can be allowed to work in the automated accounting system, especially if he is the carrier of primary information, since its efficiency is important for the transport organization when making emergency decisions.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

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Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

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accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Since access to official information is provided to many users, it should be delimited in accordance with the duties, competencies and powers of employees.

Everyone who is allowed to work in the program receives a personal login and password to it, which form a separate information space and separate work forms.

Each user works individually in the forms intended for him and is responsible for the quality of his information, which is regularly monitored by the management of the organization.

An audit function is relied on to assist management in exercising control over user activity, which expedites the review process by highlighting all updates.

User information is marked with his login, so it is easy to track whose information does not correspond to reality, which is quickly identified in the accounting program.

The automated system itself detects false information by establishing subordination between data from different information categories through the form of their input.

When entering primary and current information, special forms are used, where cells have a special format, forming a cross-subordination of the input data to each other.

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Cost accounting in a transport organization