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Group of programs: Business automation

Software USU

System of transport document flow

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The transport document circulation system in the Universal Accounting System software is configured to maintain it in automatic mode, when the transport document circulation passes through all stages of document generation, according to the schedule set for each document separately, or according to the request, for example, when placing an order for transportation, when it is required to form an escort package for the cargo. The transport document flow includes all the documents that the transport company operates when organizing and conducting transportation activities, while the transport document flow system generates all such documents independently and automatically by the appointed time, excluding the participation of personnel in their preparation, including the accounting service.

The organization of transport document flow is initially provided by the auto-fill function, thanks to which the transport document flow system selects the necessary values from the total mass and places them on the appropriate form, a set of which is pre-built into the system and is intended for drawing up documents for any purpose. At the same time, the accuracy of the sample of both values and forms is guaranteed, the finished documentation meets all the requirements for it. Further, the built-in task scheduler takes part in the organization of the transport document circulation, which starts the system, more precisely, the work that it must complete by the required deadline, which is indicated in the schedule compiled by the system for each document. We must pay tribute to the fact that there are no failures in terms of readiness in the transport document management system - everything will be drawn up and executed exactly at the appointed time.

Such documents, which are prepared on a schedule, include accounting workflow, statistical reporting for the industry, production control reports, i.e. those documents that are formed regularly - usually by the end of the period. They can also include orders to suppliers, which are automatically drawn up according to a given condition - when the stock of goods in the warehouse is less than the strategic stock, set for each commodity item purely individually, like the "autobalance" function, well known in mobile telephony.

Although in the transport document management system there is statistical accounting, which allows you to calculate in advance the average rate of expenditure of each commodity item according to the data accumulated over time and to plan new deliveries in advance. But the transport document management system duplicates certain types of control in order to guarantee a 100% result. Documentation compiled upon request is all types of invoices, including transport and goods, waybills, model contracts for the provision of services and an escort package, which also includes customs declarations and other permits.

The program for transport document flow assumes control over registration documents issued for each vehicle and driving rights issued for drivers who have a specific validity period, therefore the program's responsibilities include control over these periods and advance notification of persons responsible for documenting the production process , about the need for an early exchange and / or re-registration. This can also be attributed to one of the functions performed by transport document flow in the framework of control over documentation related to transport. In this case, control over registration documents is established in the databases for vehicles and drivers - for each tractor unit, each trailer, each driver. For this, a special tab has been created, which contains a list of documents and the expiration date of each one, which the program carefully monitors.

The program operates an electronic transport document flow, when various electronic registers are automatically compiled to register automatically generated documentation with continuous numbering and the current date by default (you can interrupt it manually), it is sorted by purpose and saved in the appropriate archives, control over the return of signed copies is established, and also the identification of originals and copies is carried out with the obligatory mark which of them has been submitted to the archive.

How does the program form the support package, which contains a fairly wide range of different forms and permits? To do this, the program offers a special form, called an order window, the filling of which provides the complete contents of the package. In this form, first of all, the sender is indicated, choosing him from the client base, where the form gives a link with a reverse move, then information about the cargo is entered, indicating its dimensions, weight, content. If this is not the first order from a client, then in the fields for filling in, the manager will receive a full list of those options that were presented when sending previous goods, including recipients, addresses, routes, he just needs to select the desired option and the form is ready, with it - the support package.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

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The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

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The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The system has a multi-user interface that solves the problem of access when users work in it at once, eliminating the conflict of saving information.

The program offers more than 50 color-graphic options for the interface design, so that everyone can personalize the desktop by choosing the appropriate one through the scroll wheel.

The system is remotely installed by USU employees using an Internet connection, and they conduct a free training course for future users equal to the number of licenses.

The program does not provide for a monthly fee, its cost depends on the offered functions and services, their number can be increased, an additional fee will be required.

The system generates several databases for accounting for different types of activities, they all have the same structure and principle of data distribution, which makes it easier to work with them.

The program provides unified electronic forms, offering one filling principle, one type of information presentation, one tools for managing it.

The system provides for reliable protection of proprietary information, providing various rights to use it - strictly in accordance with their duties and powers.

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System of transport document flow