Rating: 4.9. Number of organizations: 468

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting for vehicles and fuels and lubricants

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Program screenshot

Accounting for vehicles and fuels and lubricants in the "Universal Accounting System" software is organized in real time and is carried out automatically - without the direct participation of personnel, who, however, has a certain relation to accounting, since their responsibilities include entering primary and current information when performing assigned tasks - recording of readings, registration of operations, report of readiness. Vehicles make up the production fund of the enterprise, the purchase of fuels and lubricants is one of the main expense items, therefore, their accounting is of a high level of significance. Automation of accounting is the best solution in terms of increasing its efficiency and helps to establish control over vehicles and fuels and lubricants, which will free the company from constant monitoring, respectively, of their condition and consumption.

Accounting for vehicles, fuels and lubricants provide data coming from users in the framework of their duties. The software configuration itself for accounting for vehicles, fuels and lubricants collects these disparate information, sorts, distributes according to the relevant articles, procedures, processes and keeps records, presenting the results in a finished form for the whole enterprise and separately for services, processes, products, vehicles, drivers ...

For example, two databases are used to account for vehicles - this is the production schedule, where all routes, flights and repair work performed during the current period are marked, and the transport database, where the “biography” is presented separately for each tractor and each trailer - the year of release, car brand, mileage, standard fuel consumption, carrying capacity, as well as working history - performed flights with details by time, mileage, actual fuel consumption and other travel expenses. Accounting for fuels and lubricants is also organized in waybills, which make up their own database, where information about mileage is received from drivers and information about residues of fuels and lubricants in tanks from technicians.

Based on these data, the software configuration for accounting for vehicles, fuels and lubricants compares the results obtained for the standard consumption of fuels and lubricants and the actual, identifying deviations from the planned indicator and studying its stability, which may indicate the facts of fuel theft, the careful attitude of drivers to transport. All information from the databases, entered into them by different employees from different services, intersect with each other, confirming each other or, conversely, revealing inconsistencies, which indicates incorrect values. It is not difficult to find out whose they are - all user information is marked with logins, under which employees work in the software configuration for vehicle accounting, fuels and lubricants.

The software configuration for accounting of vehicles and fuels and lubricants assigns to the personnel individual logins and passwords to them in order to separate the rights to access service information to protect its confidentiality. When new data is entered into the system, it is saved under the login of the person who added it, including subsequent corrections and deletions. And here there is one more nuance - each user works in personal electronic forms and bears personal responsibility for the information posted in them, which one can always be checked. Regular checks in the software configuration for vehicle accounting are carried out by management, using the audit function to accelerate, since the function's task is to highlight those data in the work logs that were added or corrected since the last control procedure, confirming their compliance with the current state of the process.

Accounting for vehicles in the production schedule is also carried out according to user data from different departments, each work or repair period is marked on it with its own color - repair in red, flight in blue, clicking on any will open a window with information on the content of repair work, what was done and what was left to do, or on the movement of vehicles on the route with an indication of the work performed, including unloading, loading, movement with or without cargo. At the end of the voyage, data about it is placed in each of the bases - both in the production schedule, and in the transport base, and in waybills. These actual values are compared with the planned ones automatically, showing the deviation mentioned above, already for all indicators, including driving hours, mileage and fuel consumption.

All information is regularly analyzed, the result of which is provided by the end of the reporting period in a convenient form - tables and graphs, diagrams. For all vehicles, an assessment of efficiency will be given as a whole and separately for each of them, a rating of participation in the production process by the volume of completed work (number of trips, total mileage, speed of execution, fuel consumption) will be built, which allows keeping records of the involvement of each vehicle. In addition, the system keeps a record of registration documents for each transport by validity period, which allows all cars to be always ready for a new trip.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Who is the developer?

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

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Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting for vehicles and fuels and lubricants cannot be organized in the absence of a nomenclature, which is a range of products used by an enterprise in its work.

The formation of the nomenclature is accompanied by the division of commodity items into different categories, according to the generally established classification presented in the catalog to the base.

Commodity items in the nomenclature have their own individual number and trade data, by which they can be easily identified among thousands of names of similar goods.

These trade characteristics include the factory article, barcode, manufacturer and / or supplier; the database also indicates the storage location of the goods, their quantity in the warehouse.

To account for the goods consumed in the process of activity, invoices are used, which are generated automatically, documenting any movement of goods in accordance with the direction.

In the program, warehouse accounting is organized, working in the current time mode and very efficiently managing the warehouse, notifying about the current balances in time.

The warehouse report, which is generated at the end of the period, identifies substandard stocks and illiquid products, the system offers a calculation of the optimal storage volumes.

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Accounting for vehicles and fuels and lubricants