Rating: 4.9. Number of organizations: 273

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Program for transport documents

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  Who is the developer?

Program screenshot

The program for transport documents is one of the configurations of the "Universal Accounting System" software, created to control the transport documents that must accompany the cargo, and the documents that confirm the registration of vehicles for cargo transportation. Both those and others can be considered as transport documents. The program for filling out transport documents provides for this filling in automatic mode, for which the program offers special forms, called windows, through which primary, current data is entered into the program for the actual reflection of the production process.

Forms for filling out transport documents have a special format, and they perform two tasks - speeding up the filling procedure and establishing the relationship between new values and those that are already in the program for filling out transport documents. The peculiarity of the format lies in the fields for filling - they contain a built-in menu with answer options (the manager must choose the appropriate one) or give an active transition to a specific database to select the desired position in it, and then also return to the form. This, of course, speeds up the filling, and the data is "linked" to each other through the menu with answers and / or a link to the database.

The answers in the menu from the fields for filling are always different and include information about the main "applicant" - this is either a customer, or a vehicle, or a product, depending on which form is being filled out. Thanks to such filling, it is excluded the possibility of errors getting into the filling form, which gives the transport documents a guarantee that they will be accurately drawn up. After filling out the form and taking into account the information entered into it, the automatic generation of transport documents takes place, for which the regulatory and reference industry base is used, built into the program for filling out transport documents and giving methodological recommendations for registration in accordance with legislative acts, legal norms, customs requirements. The documentation drawn up in this way has an officially approved standard, its automatic filling complies with the established rules, there are no errors, which is important when transporting goods through different territories.

The transport document accounting program offers electronic document management, when the generated documentation is subject to automatic registration in electronic registers, also created by the program in order to keep records. In this case, the program maintains registration with continuous numbering, setting the current date in the registry by default, then generates archives corresponding to the content of the documentation, monitors its return after signing and notes whether the original or scanned copy is saved in the program. The transport document registration program assumes conducting a different process, mentioned above, when control is established over the registration documentation issued for a specific vehicle with an indication of its validity period, together with a driver's license, so that vehicles and drivers are "fully armed" before each flight. As their validity period approaches the end, the program will notify the responsible persons about the imminent replacement of transport documents, so that there is enough time for re-registration.

The software for transport documents is installed remotely on the company's work computers by the USU employees, for which they use the Internet connection, as in any remote work. The program can work without an Internet connection with local access, but for the functioning of a single information space, which includes all services, including geographically remote ones, its presence is required. A common network allows for general accounting and general procurement, which reduces the company's costs when organizing new deliveries.

The transport document management program also offers access control, assigning individual logins and passwords to personnel who have received permission to keep records of their activities in the program, involving services related to the transportation process in this process, which allows you to quickly receive information from all "fronts", ensuring the program has versatile information, which leads to the display of the real state of work processes, taking into account all the nuances that always take place. At the same time, workers of working specialties are involved in the program, who owns operational information, working directly with the transport, which makes it possible to control its condition in the current time. The availability of the program is ensured by convenient navigation and a simple interface, which is also multi-user, providing access to everyone for the simultaneous maintenance of work records without the conflict of saving them. The distribution of data over the structure is clear, electronic forms have the same standard for their presentation and filling, which speeds up the work of users in the program and saves their working time.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Who is the developer?

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

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The program has formed several databases to account for the main types of activities, they also have the same structure and the same principle of information distribution.

The nomenclature series, or the base of goods, contains a complete list of commodity items that are used by the company for work and / or delivery to the recipient, all have a number.

The nomenclature number and individual trade characteristics allow you to quickly find a product among thousands of the same items, identifying it among the rest.

To account for work with clients, a database in CRM format has been formed, where data for each is presented, including contacts, previous interaction, work plan, mailing texts.

CRM constantly monitors customers, identifies those among them who have come to call, makes a list for each manager, reminding them regularly of the implementation.

CRM allows managers to draw up work plans, according to which the management regularly monitors their activities, evaluating the timing, quality of implementation, adds new ones.

To account for the movement of goods, the program provides for its documentary registration by means of invoices, their compilation is carried out automatically using the nomenclature.

Invoices make up their own database, where their different types are presented; for separation, it is proposed to assign a status for each type and color to it in order to divide it visually.

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Program for transport documents